RESERVING ACCOMMODATION FOR THE SOCHI 2018 RUSSIAN INVESTMENT FORUMTo book hotel accommodation for the Russian Investment Forum in advance, please follow the procedure set out below:
1. Ensure that you are registered on the official Sochi 2018 Russian Investment Forum website.
2. Review the list of available hotels and the price list.
3. Send your request to the Roscongress Foundation Hotel Booking Team firstname.lastname@example.org for a preliminary check of hotel room availability. Please specify the following details in your request:
- preferred hotel
- room category
- dates for which accommodation is required
- full name of the participant
4. Once room availability has been confirmed, a contract or booking form to be completed will be sent to the Customer.
6. Once a copy of the contract has been received from the Customer, an invoice will be issued. Services may be refused if the Customer fails to provide the Contractor with an original or a copy of the contract signed by the payer.
7. Forum participants who are not residents of the Russian Federation should pay the fixed registration fee set by the hotel directly to the hotel upon arrival.
8. Any extras provided by the hotel (safe deposit box, mini-bar, telephone calls, spa, food, transport hire, etc.) shall be paid for by Forum participants upon check-in or check-out.
9. Payment for hotel accommodation can be made in roubles by credit card, bank transfer, or in cash. A full pre-payment must be made within 5 (five) working days. In the event of non-payment within the above period, the reservation will be cancelled.
10. Where guests intend to pay in cash on arrival, please note that:
- companies must send the signed contract and a payment guarantee letter to the Contractor by email
- individuals must send the signed agreement and details of their credit card to the Contractor by email
Cancelling a reservation
- bookings may be cancelled without penalty before the reservation deadlines. This rule applies to all hotels on the price list.
- where cancellations are made after the deadline, a 100% penalty for the entire period of the reservation shall be applied.
- in the event of a ‘no show’, a 100% penalty for the entire period of the reservation will be charged.